This article is part of our series of Event Tutorials.
Click here to return to the Event Tutorials section.
In this tutorial, we’re going to quickly explain the difference between “Events”, “Groups” & “Players” – and how each of them play an integral part in helping you recreate your event in a virtual format on the ReAttendance platform.
In order to show this properly, we’re going to build a fake “Baking Conference” from scratch, so that you can see exactly how to build a virtual event in ReAttendance.
Tutorial: The Difference Between Events, Groups & Players In ReAttendance
PART 1 – CREATING AND EDITING AN EVENT
Step 1: Head to your “Event Owner Dashboard” and at the top of the left hand sidebar, you will find “My Events”, “My Event Groups” and “My Session Players” (previously called Event Players).
These will be the 3 features we are looking at today and will be the only options you need to focus on in order to actually build a virtual event.
You can find details on the other options in later tutorials, but in order to actually construct your event, these are the only 3 options you will need.
Step 2: Click the “My Events” option in the sidebar. Any “Events” you have created will show up in the centre of the page.
This area is currently blank because we haven’t created any “Events”.
In order to create an “Event”, you will need to click the “+” button.
Step 3: You can now edit the fundamental details of your event.
In our example of creating the “Baking Conference 2020”, all we need to do is enter the aforementioned title of our event in the “Title” area.
You can then enter a description of your event.
Both of these details will be viewable publicly, so make sure they are well written.
Once you’ve entered these 2 details, then click the “Add” button.
Step 4: You will now see that you have successfully created an “Event”, which will be viewable in your “My Events” area.
Looking at our example, all we need to enter was the name and a description for our “baking conference”. The “Event” section is the simplest part of building a virtual event in ReAttendance as it is simply the foundation of the virtual event that ties everything together.
You will notice in our new events details that there are “0 Groups” and “0 Players” tied to this “Event”. So now we need to make some and give our “Event” some content.
PART 2 – CREATING GROUPS AND ADDING THEM TO AN EVENT
Step 1: Head to the “My Event Groups” section in the sidebar and follow the same instructions we mentioned earlier in order to create a “Group”.
This simply entails clicking the “+” button and editing the details of your group.
Using our “Baking Conference” example below, let’s imagine that our fictional conference is going to be taking place over a weekend as a 2 day event on both Saturday and Sunday.
You’ll see that we have entered the “Name” of this “Group” as “Saturday”.
In the “Event” section, we have selected “Baking Conference 2020”.
You can now enter a description for your “Group” and then click the “Save” button.
Step 2: You should now repeat this process for as many “Groups” as you need.
As per our example, we only require 2 groups, which are the “Saturday” and “Sunday” days that our conference will be taking place over.
Our “Groups” are now connected to our overall “Event” which is our “Baking Conference”.
But these “Groups” have “0 Players”, so now we need to create some of them.
PART 3 – CREATING PLAYERS & UPLOADING CONTENT
Step 1: Head onto the “My Session Players” (previously called Event Players) section in the sidebar and once again click the “+” icon to create a new “Player”.
“Players” are the most complex part of creating your entire event, since “Players” are where you actually add your content for your virtual event e.g talks, Q&As, panels, workshops e.t.c.
In the first section, all you have to do are complete the initial details about your content.
Continuing with our baking conference example, in our first player, in this “Player” we’re going to be adding a talk called “How To Make The Best Pancake”.
That talk will be taking place on the “Saturday” of our “Baking Conference” event. You can select these details from a dropdown list based on the “Events” and “Groups” that you added previously. It is for this reason that you need to build any virtual event in the order of “Events”, then “Groups” and finally “Players”, so that this information is available to select.
Once you’re finished, then click the “Add” button to save your “Player”.
Step 2: Once again, you will be taken back to your main screen, where you can see all the “Players” that you have available.
You can see which event it is tied to, as well as how many views your talk has had from this screen.
You “Player” might exist, but currently it has no content. By click on the “Player” itself, you can now head to an edit screen, where you can select what content you want to show to any guests who select this “Player” during your actual virtual event.
Step 3: When it comes to editing the content within your “Player”, you will be taken to this screen.
We will not go through the upload process here for the sake of brevity (plus we cover that in our other tutorials).
However, you will find numerous ways that you can upload your content depending on whether you’re showing a pre-recorded talk, or live streaming your content as a live panel or presentation.
You will have to create a new “Player” and upload the content for every single talk or presentation that you have at your virtual event, so you will spend the majority of your time setting up your virtual event in this section of the ReAttendance platform.
PART 4 – SUMMING IT ALL UP
Step 1: To see how your virtual event is coming together, you can at any time head back to your “My Events” section in the sidebar and check your “Event”.
As you can see in the below example, where our “Baking Conference” has “0 Groups” and “0 Players”, we now have “2 Groups” and “1 Players”.
It is good to check back here to make sure that everything is connecting up as you create any new aspects of your virtual event.
Step 2: Here is another simple way to visualise our virtual event in its entirity, so you can see how each “Event”, “Group” and “Player”, fits together.
As you can see, these 3 core components of building a virtual event on ReAttendance, allow you to build any kind of online event there is.
In our Baking Conference example, we have created an overall “Event”, which is split into 2 day “Groups”, each having multiple talks or “Players” taking place on each individual day.
But there are endless ways to set up your virtual event:
- If you were running an online University course “Event”, you could have your “Groups” split up as different academic subjects and have each “Player” be a seminar hosted under each relevant subject “Group”.
- If you were running an Online Membership “Event” which had membership tiers, your “Groups” could be split up as different membership types, with your “Players” being made up on content that was only available to each membership tier “Group”.
Hopefully by now, you will understand how a virtual event is put together using ReAttendance and can now start quickly building your own amazing virtual events in just minutes.
Feel free to check out more of our tutorials to help you learn all there is to know about hosting amazing virtual events using ReAttendance.