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How To Use Timezones In Your Virtual Event

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This article is part of our series of Event Tutorials.

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As an event holder, you can change the times of your virtual event to be displayed in your local timezone.

However, if you are broadcasting to a global audience, you might want to double check what times you’re broadcasting in their timezone.

In this tutorial, we’ll show you how you can not only set up your event to your local timezone, but also double check your event’s times in your attendees’ timezones as well.


Tutorial: How To Use Timezones In Your Virtual Event


Part 1 – How To Set Your Event’s Timezone


Step 1: Head to your “Event Dashboard” and create a new event.

Toggle your event to be a “Live Scheduled Event”, which means that your event will start at some point in the future and be broadcast live to your attendees.


Step 1 - Head To Your Event


Step 2: After selecting that you want your event to be a “Live Scheduled Event”, as you head down your event’s settings, you’ll find a “Event Time Zone” option.

The event time zone is always relative to UTC.

You can select the timezone box in order to select your event’s local time. In the example below, we’ve set our event to be UTC +01:00 as our event is set during British Summer Time.


Step 2 - Head To Timezone Settings


Part 2 – How To View Your Event Times In Different Timezones


Step 1: If you want to get a sense for how your attendees will experience your virtual event in different timezones, then all you have to do is login to the “Attendee Dashboard“.

The Attendee Dashboard is the dashboard that your attendees access in order to join virtual events through ReAttendance.

As an event holder you will also have access to this dashboard. You can select it by either clicking the link above, or by hovering over your username in the ReAttendance header.


Step 8 - Select Attendee Dashboard

Step 2: In your “Attendee Dashboard”, you will see your “Live Scheduled Event” displayed at the top.

The start and end times of your event should be in the times for the timezone that you set for your event.

On the left hand side, you will see a “Change My Timezone” option.


Step 3 - Head To Attendee Dashboard


Step 3: Click the “Change My Timezone” option to produce a drop down list of timezones to choose from.

Once again all of these timezones are relative to UTC.

In this example we’re going to select UTC +8:00 to see what times our event will be showing in Hong Kong.


Step 5 - Change Timezone


Step 4: Once your new timezone is selected, you will notice that the “End” time for your event has changed to the new timezone.

Step 6 - Times Have Changed For Event


Step 5: If you have populated your event with talks and presentations (which you must do before this option is available), you can click into your “Live Scheduled Event” and look at all your upcoming players.

You will see that this timezone change affects everything in your event and your talk times will also be displayed in your newly selected timezone.

This is a great way of checking what time certain talks and presentations are showing in different timezones, to double check that you are streaming your event at the most hospitable hours for the audience you want tuning in.



Step 7 - Times Have Changed For Event Groups


You should now know how to set up your event’s timezone and also double check how your timezone and show times will affect your attendees from around the world.

This is especially helpful to know because now you can direct your attendees ahead of time to change their timezone to their local time, so they can more easily follow along with your schedule.


Feel free to check out more of our tutorials to help you learn all there is to know about creating events in ReAttendance and understanding what your attendees see when they use ReAttendance.

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